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Illustration Contract
1. Definitions (Design-Specific Terms)
As used in this Agreement and any Statement of Work, the following terms have the meanings set forth below.
"Final Works" means the design deliverables specifically listed and described in the applicable Statement of Work or Exhibit A that have been approved by in accordance with the Approval clause of this Agreement, and for which Designer has received full payment of all fees due. Final Works do not include Preliminary Art, Designer Tools, or any other materials not expressly listed as deliverables.
"Preliminary Art" means all sketches, thumbnails, wireframes, mockups, design directions, concepts, and other materials created by Designer in the course of performing services under this Agreement that are not selected, approved, or designated as Final Works, including without limitation any directions presented but not chosen by and any intermediate or exploratory work product generated during the design process.
"Designer Tools" means Designer's pre-existing or independently developed creative and technical assets, including without limitation typefaces, brushes, textures, scripts, templates, grid systems, code libraries, stock elements, and other tools or materials that Designer incorporates into Final Works but that were not created specifically for under this Agreement.
"Revision Round" means one (1) complete cycle of consolidated written feedback submitted by as a single document or communication, followed by one (1) corresponding revision pass by Designer addressing that feedback. A Revision Round is not an ongoing dialogue; each new written feedback submission following Designer's response constitutes a new Revision Round.
"Change Order" means a written amendment to a Statement of Work, signed or expressly confirmed in writing by authorized representatives of both parties before work begins, that identifies the specific modification to the scope of services, the additional or adjusted fee, and any revised delivery timeline.
"Abandonment" means Client's failure to provide written feedback, approval, or other required response for a continuous period of thirty (30) or more calendar days following Designer's delivery of materials or written request for a response.
2. Scope of Work, Deliverables Specification & Project Brief
1. Services and Deliverables. Designer will perform the design services and deliver the deliverables ("Deliverables") described in the Statement of Work ("SOW") attached as Exhibit A and incorporated into this Agreement by reference. Designer will provide each Deliverable no later than the delivery date specified in the SOW or, if no date is specified, within a commercially reasonable time after receipt of all required Client materials and approvals.
2. Deliverables Defined. The SOW identifies each Deliverable by name, format, quantity, and any other applicable specification. Deliverables not listed in the SOW are outside the scope of this Agreement. 's belief that a particular item is implied by or customary to a type of project does not make it a Deliverable; only written inclusion in the SOW or a signed Change Order does.
3. Client Materials. will provide Designer with all content, materials, approvals, and information reasonably necessary for Designer to perform the services ("Client Materials") by the dates specified in the SOW. Designer is not responsible for delays caused by 's failure to provide Client Materials on time. Designer may rely on the accuracy and completeness of Client Materials without independent verification.
4. Out-of-Scope Work. The following are expressly excluded from the scope of services unless separately listed as Deliverables in the SOW: web development or implementation; animation or motion graphics; social media templates; copywriting or tagline development; printing or production management; trademark clearance searches; and any other service not specified. may add out-of-scope services by executing a Change Order in accordance with the Change Orders clause of this Agreement.
5. SOW Controls. If there is any inconsistency between this Agreement and a SOW, the SOW controls with respect to the subject matter of the inconsistency.
3. Payment Schedule, Deposit & Late Payment
1. Deposit. A non-refundable deposit of % of the total project fee ("Deposit") is due upon execution of this Agreement. Designer has no obligation to begin work until the Deposit payment clears. The Deposit compensates Designer for reserving capacity and is not refundable regardless of whether cancels, pauses, or reduces the scope of the project after execution.
2. Payment Schedule. The remaining balance of the project fee is due as follows:
- % due upon ("Second Payment");
- % due upon ("Final Payment").
Designer will invoice each milestone payment upon the occurrence of the applicable milestone event.
3. File Delivery Conditioned on Full Payment. Designer will not release Final Works files, source files, or any other project deliverables until all fees and approved expenses have been paid in full, including the Final Payment. Delivery of files to 's printer, developer, or other vendor constitutes delivery to for purposes of this condition.
4. Rights Contingent on Payment. No intellectual property rights in Final Works transfer or vest in until Designer has received full payment of all fees and approved expenses under this Agreement and any Change Orders. Until full payment is received, has no license or other right to use any deliverables delivered in draft, preview, or low-resolution form.
5. Late Payment. Invoices not paid within thirty (30) days of the invoice date accrue interest at the rate of 1.5% per month (18% per annum) or the maximum rate permitted by applicable law, whichever is lower, from the due date until paid in full. Designer may suspend performance of services if any undisputed invoice remains unpaid for more than fifteen (15) days after written notice to , without liability to for resulting delays.
6. Collection Costs. If Designer must engage counsel or a collection agency to recover overdue amounts, will reimburse Designer's reasonable attorney's fees and collection costs incurred in connection with that recovery.
4. Change Orders & Out-of-Scope Work
1. Change Order Requirement. Any modification to the scope of services described in the Statement of Work — including addition of new deliverables, expansion of existing deliverables, reduction in scope that affects the fee, or extension of delivery timelines at 's request — requires a written Change Order signed by authorized representatives of both parties before Designer begins any additional or modified work.
2. Change Order Contents. Each Change Order will identify: (a) the SOW being modified; (b) a description of the additional or modified work; (c) the additional fee or fee adjustment; (d) any revised delivery timeline; and (e) the authorized representative executing the Change Order for each party.
3. Designer's Right to Decline. Designer has no obligation to perform out-of-scope work. Designer may decline any Change Order request in Designer's reasonable business judgment. Designer's commencement of out-of-scope work without a signed Change Order does not waive Designer's right to compensation for that work and does not establish a course of dealing requiring Designer to accept future out-of-scope requests without a Change Order.
4. No Verbal Authorization. No verbal instruction, email, text message, or other informal communication from — including instructions from 's employees, agents, or representatives — authorizes Designer to perform out-of-scope work or creates an obligation for Designer to do so. Designer will not be liable for declining to perform work that has not been authorized by a signed Change Order.
5. Unauthorized Work. If Designer performs out-of-scope work in good faith based on 's direction before a formal Change Order is executed, agrees to compensate Designer for that work at Designer's standard rate and to promptly execute a confirming Change Order upon Designer's request.
5. Delivery of Source / Native Working Files
1. Final Deliverable Formats. Designer's standard deliverables under this Agreement are production-ready final files as specified in the Statement of Work. Unless native working files are expressly listed as a deliverable in the SOW or a signed Change Order, Designer's delivery obligation is satisfied by provision of the final production formats specified.
2. Working Files Not Included. Native working files — including without limitation Adobe Illustrator (.AI), Adobe Photoshop (.PSD), Adobe InDesign (.INDD), Figma source files, Sketch files, or any other editable, layered, or composite source files (collectively, "Working Files") — are Designer's work product and are not included in the standard deliverables. has no right to receive, access, or demand delivery of Working Files unless expressly agreed in writing.
3. Optional Purchase of Working Files. may purchase the Working Files for an additional fee of (the "Source Files Fee"). If elects to purchase Working Files, must notify Designer in writing and pay the Source Files Fee no later than 90 days following final delivery of the production-ready files (the "Purchase Window"). Requests received after the Purchase Window expires are subject to Designer's sole discretion and may be declined or subject to additional fees.
4. Retention Period and Deletion Policy. Designer will retain Working Files for a period of 12 months following final delivery of production-ready files (the "Retention Period"). After expiration of the Retention Period, Designer may delete, overwrite, or otherwise destroy the Working Files without notice to . Designer has no obligation to retain, archive, back up, or preserve Working Files beyond the Retention Period.
5. No Liability for Lost or Unavailable Files. If requests delivery of Working Files after the Retention Period has expired, or if Working Files have been lost, corrupted, overwritten, or otherwise become unavailable for any reason (including without limitation hard drive failure, software updates, or cloud storage changes), Designer has no obligation to recreate, recover, or provide the Working Files. acknowledges that Working Files may not be available and accepts all risk associated with delayed purchase requests.
6. Delivery Terms for Purchased Working Files. If timely purchases Working Files under Section 3 above, Designer will deliver the Working Files in their existing state, as-is, with no warranty of compatibility, editability, or completeness. Designer is not obligated to provide fonts, linked assets, stock images, or other third-party materials used in the Working Files unless separately licensed to .
1. Identification of Third-Party Materials. Designer will not incorporate into any deliverable any third-party material (including typefaces, stock photography, stock illustrations, icon sets, open-source components, or other licensed content) unless Designer has specifically identified such material in the SOW or in a written notice to prior to incorporation.
2. Designer's License Scope. Designer's license to use third-party materials does not automatically extend to . Fonts, stock assets, and other third-party content are subject to the applicable third-party licensor's terms, which may restrict or prohibit use by , require to obtain a separate license, or limit the scope, duration, or territory of permitted use.
3. Client Responsibility for Third-Party Licenses. is solely responsible for obtaining all third-party licenses necessary for 's intended use of the deliverables, including without limitation: (a) commercial font licenses that permit embedding, distribution, and use in the licensed channels and territories specified in this Agreement; (b) extended or commercial licenses for stock photography, illustrations, or other stock assets; and (c) licenses for any other third-party content incorporated into the deliverables.
4. Font Embedding and Print Production Restrictions. acknowledges that certain fonts — including without limitation Adobe Fonts, Google Fonts (when used under certain licenses), and other subscription-based or web-only font services — may not permit embedding in PDF files for commercial distribution, printing by third-party vendors, or use in applications or e-commerce platforms. If Designer uses such fonts in the deliverables, must, prior to sending any files to a printer, vendor, or third party: (a) verify that the applicable font license permits embedding and commercial distribution; and (b) if embedding is not permitted, obtain a separate print-embedding license or commercial desktop license for the font, or request that Designer substitute a different font (subject to Designer's standard change-order fees). Designer is not responsible for verifying font embedding permissions or for license violations arising from 's distribution of files to third parties.
5. License Verification and Disclosure. Upon 's written request, Designer will provide with a list of all third-party materials incorporated into the final deliverables, including font names, stock asset sources and license types, and any known use restrictions. is responsible for reviewing the applicable third-party license terms and ensuring compliance before using the deliverables.
6. Indemnification for Third-Party License Violations. shall indemnify, defend, and hold harmless Designer from any claims, damages, or expenses (including reasonable attorneys' fees) arising from 's failure to obtain required third-party licenses, 's use of third-party materials beyond the scope of the applicable license, or 's distribution or embedding of fonts, stock assets, or other third-party content in violation of the applicable license terms.
7. Independent Contractor Status & Work-for-Hire Exclusion
1. Independent Contractor. Designer is an independent contractor. Nothing in this Agreement creates or implies an employment relationship, agency relationship, partnership, or joint venture between Designer and . Designer is not an employee of and is not entitled to any employee benefits, including without limitation health insurance, workers' compensation coverage, paid leave, retirement benefits, or any other benefit that may provide to its employees.
2. Designer's Control Over Performance. Designer retains sole control over the manner and means of performing the design services, including the tools, equipment, methods, and schedule used. 's right of direction is limited to specifying the results, deliverables, and objectives of the services, and does not extend to controlling the manner in which Designer achieves those results.
3. Taxes. Designer is solely responsible for all federal, state, and local taxes, self-employment taxes, estimated tax payments, and any other taxes or assessments arising from Designer's compensation under this Agreement. will not withhold any taxes on amounts paid to Designer. If required by law, will issue Designer a Form 1099 for amounts paid.
4. Designer's Own Equipment. Designer uses Designer's own tools, software, hardware, and equipment to perform services, unless and Designer separately agree otherwise in writing. 's provision of a style guide, brand brief, or content assets does not convert Designer's independent contractor status to employment.
5. Other Clients. Designer may perform design or creative services for other clients during the term of this Agreement, including 's competitors, unless the parties have separately agreed in writing to a specific, time-limited exclusivity arrangement.
6. Work-Made-for-Hire Exclusion. The design services performed under this Agreement do not constitute work made for hire under 17 U.S.C. § 101 unless: (a) the deliverables fall within one of the nine statutory categories of work that can be commissioned work made for hire; and (b) the parties have expressly agreed in a separate signed writing that the work is work made for hire. Logo and identity design work for commercial purposes does not ordinarily qualify as a statutory work made for hire when performed by an independent contractor. Intellectual property rights in deliverables are addressed in the IP clause of this Agreement.
8. Designer's Portfolio, Credit & Attribution Rights
1. Portfolio License. Designer retains an irrevocable, perpetual, royalty-free right and license to display, reproduce, and publish the Final Works in Designer's portfolio, website, social media accounts, case studies, award submissions, speaking presentations, educational materials, and other promotional materials in connection with Designer's design practice. This license is a reserved right that survives any copyright assignment made under this Agreement.
2. Scope of Display Right. The portfolio license reserved in this clause permits display of the Final Works as they were delivered, as applied in context, and as reduced-size or watermarked samples. Designer may describe the scope of the project and the design process in connection with portfolio display, subject to any applicable confidentiality obligations.
3. Confidentiality Limitation. If the parties have agreed in a separate signed writing, or in a confidentiality clause of this Agreement, that the project or its deliverables are confidential, Designer will not publicly display the Final Works until the earlier of: (a) 's public launch or announcement of the applicable brand, product, or project; or (b) twelve (12) months after final delivery of the Final Works, whichever occurs first. After that date, Designer's portfolio license is unrestricted.
4. Credit. Where publicly attributes design authorship for the Final Works — including without limitation in press releases, award submissions, website credits, or publications — will attribute the work to Designer by the name specified by Designer. Failure to provide credit does not rescind the IP grant or constitute a material breach, but Designer may invoice a credit fee of for each public attribution omission brought to 's attention in writing.
5. VARA Not Applicable. The parties acknowledge that the Final Works are commercial applied art and that the Visual Artists Rights Act (17 U.S.C. § 106A) does not apply. Designer's attribution right under this Agreement is contractual only.
INTELLECTUAL PROPERTY OWNERSHIP
(a) Background IP. Each party retains all right, title, and interest in its Background IP. "Background IP" means all intellectual property owned or licensed by a party prior to the Effective Date or developed independently of this Agreement. Each party grants the other a limited, non-exclusive, royalty-free license to use its Background IP solely to the extent necessary to perform or receive the Services during the term of this Agreement.
(b) Deliverables — Work-for-Hire Designation. To the extent that any Deliverable constitutes a "work made for hire" as defined in 17 U.S.C. § 101 (including as a contribution to a collective work, as a part of a motion picture or other audiovisual work, as a translation, as a supplementary work, as a compilation, as an instructional text, as a test, as answer material for a test, or as an atlas), such Deliverable is a work made for hire for , and will be the author and owner of the copyright therein from the moment of creation.
(c) Assignment. To the extent that any Deliverable does not qualify as a work made for hire, hereby irrevocably assigns to , effective upon receipt of full payment for such Deliverable, all right, title, and interest in and to such Deliverable, including all copyrights, patents, trademarks, trade secrets, and other intellectual property rights worldwide, in perpetuity.
(d) License for Partially-Paid Deliverables. If this Agreement terminates before has paid in full for a Deliverable, grants a non-exclusive, non-transferable, revocable license to use that Deliverable solely for 's internal purposes until the outstanding balance is paid, at which point the assignment in Section (c) becomes effective.
(e) Agency Portfolio License. grants a non-exclusive, royalty-free, perpetual license to display the Deliverables (excluding any Confidential Information) in 's portfolio, case studies, and marketing materials, unless notifies in writing that a specific Deliverable is subject to confidentiality restrictions.
(f) Third-Party Content. will obtain all necessary licenses for third-party content (stock images, fonts, music, software) incorporated into Deliverables, and will disclose to any third-party license restrictions that limit 's use of the Deliverables.
(g) Moral Rights. To the extent permitted by applicable law, waives all moral rights in the Deliverables in favor of .
(h) Agency Tools & Methodologies. Notwithstanding the foregoing, retains all right, title, and interest in its proprietary tools, templates, methodologies, know-how, and general processes used to create the Deliverables. 's rights are limited to the Deliverables themselves.
10. Grant of Rights (Illustration License)
Subject to Client's full payment of all fees set forth in this Agreement, Artist grants to Client a non-exclusive license to reproduce the Work in the following media: ; in the following territory: ; for the following term: . This license is non-sublicensable and non-assignable except as expressly stated in this Agreement. All rights not expressly enumerated in this clause are reserved by Artist under the Reservation of Rights clause. Use of the Work in any medium, territory, or time period not specified above requires a separate written license and payment of an additional fee.
11. Reservation of All Rights Not Granted (Illustration)
All rights in and to the Work not expressly granted to Client in the Grant of Rights clause are reserved by Artist, including without limitation: (a) all electronic rights not expressly licensed; (b) all rights in preliminary sketches, compositions, roughs, and other preparatory material; (c) merchandise and product rights; (d) character licensing rights; (e) motion picture, television, animation, and audiovisual rights; (f) rights in any media not in existence as of the effective date of this Agreement; and (g) all rights in excess of those expressly licensed. Any use beyond the scope of the Grant requires a separate written agreement and payment of an additional fee.
12. Work-Made-for-Hire Status & Assignment Waiver (Illustration)
This Agreement does not constitute a work-made-for-hire arrangement under 17 U.S.C. § 101. Artist retains authorship and copyright in the Work. Client receives only the license expressly described in the Grant of Rights clause. Any pre-printed purchase order, vendor form, or other document issued by Client that designates the Work as a work made for hire is void and without effect, and Artist's acceptance of payment pursuant to any such document shall not constitute acceptance of work-for-hire status.
13. Ownership of Original Artwork vs. Reproduction Rights (Illustration)
Ownership of the original physical artwork — including all physical media, boards, canvases, and original digital master files — remains with Artist. Client's receipt of deliverable files does not transfer ownership of any original physical artwork or any copyright. Pursuant to 17 U.S.C. § 202, ownership of a physical copy of an artwork does not convey any rights under copyright. Client receives only the reproduction rights expressly specified in the Grant of Rights clause.
14. Production Schedule & Milestone Approval (Illustration)
Artist shall produce the Work in the following stages, each requiring Client's written approval before Artist proceeds to the next stage:
Stage 1 — Thumbnail Concepts: Artist delivers 2 thumbnail concept(s) within 5 business days of receipt of signed Agreement and deposit. Client shall provide written approval or written objections within 5 business days of delivery. Approval of a thumbnail concept at this stage constitutes approval of the overall composition, concept, and approach.
Stage 2 — Tight Sketch: Artist delivers a refined sketch based on the approved thumbnail within 5 business days of receiving Stage 1 approval. Client shall provide written approval or written objections within 5 business days of delivery.
Stage 3 — Final Art: Artist delivers final art within 5 business days of receiving Stage 2 approval.
Timeline Dependency: Artist's obligation to meet any deadline is expressly conditioned on Client providing timely approvals within the windows specified above. Each day of Client delay in providing approval extends Artist's corresponding delivery deadline by one equivalent day.
Revisions to the Work may be made only by Artist. This Agreement includes round(s) of revisions at each production stage identified in the Production Schedule. A "Revision" means a modification that does not require Artist to depart from the composition, concept, and approach approved at the preceding milestone stage. A "Change of Direction" means any instruction that requires Artist to depart from a previously approved milestone, including changes to composition, concept, subject matter, color palette, character design, or overall approach.
Additional Revision Fees: Revision requests in excess of the included rounds at any stage are billed at Artist's rate of per hour, invoiced and payable before Artist proceeds.
Change-of-Direction Fee: Each Change of Direction triggers a Change-of-Direction Fee of , payable in advance before Artist begins revised work. Client's failure to pay a Change-of-Direction Fee within 10 business days shall be deemed a termination of the commission, and Artist shall retain all fees paid to date.
Revisions to Final Art: Revisions requested after delivery of final art are subject to Artist's hourly rate and must be requested in writing within 14 business days of delivery. Requests received after that period are declined and the art is deemed accepted.
Final art delivered by Artist shall be deemed accepted by Client unless Client delivers to Artist a written notice of non-conformance within 5 business days of delivery, specifying in reasonable detail each way in which the Work fails to conform to the agreed brief. Silence, failure to respond, or use of the Work by Client constitutes acceptance.
Grounds for Rejection: Client may reject final art only on the ground that it fails to materially conform to the specifications, format, resolution, subject matter, and style described in the accepted brief. Client has no right to reject the Work on the basis of subjective aesthetic preference, stylistic choices, compositional decisions, or any criteria not set forth in the agreed brief, provided Artist has performed in a manner consistent with Artist's portfolio style as represented at the time of engagement.
Effect of Acceptance: Acceptance of final art triggers Client's obligation to pay the final payment milestone and the commencement of the license term.
17. Usage Limits & Renewal Fees (Illustration)
The license granted in the Grant of Rights clause is strictly limited to the media, territory, duration, and exclusivity parameters specified therein. Any use of the Work outside those parameters — including use in additional media, additional territories, beyond the license term, or at a different exclusivity level — requires prior written agreement between Artist and Client and payment of an additional usage fee.
Unauthorized Use: Any use of the Work outside the licensed parameters, without prior written agreement, constitutes copyright infringement under 17 U.S.C. § 501 and is not merely a breach of contract.
Renewal: Upon expiration of the license term, Client may request renewal by contacting Artist in writing no later than days before expiration. Renewal is not automatic. The renewal fee shall be no less than % of the original commission fee (or such other amount as mutually agreed in writing). If renewal is not completed before expiration, Artist is free to license the Work to third parties, including direct competitors of Client, without notice or restriction.
The license granted to Client in the Grant of Rights clause is personal to Client and is non-sublicensable, non-assignable, and non-transferable. Client may not assign, sublicense, or otherwise transfer any right in or to the Work to any third party without Artist's prior written consent. Any purported assignment, sublicense, or transfer without such consent is void and without effect.
19. Derivative Works (Illustration)
Client shall not create, authorize, license, or commission any derivative work based on the Work — including without limitation adaptations, translations, sequels, prequels, merchandise, animated adaptations, digital game assets, or any other work derived from the Work's characters, composition, or visual elements — without Artist's prior written consent and payment of a separate, negotiated derivative-works fee. The exclusive right to prepare derivative works under 17 U.S.C. § 106(2) is reserved by Artist.
20. Payment-Contingent Rights & Late Payment (Illustration)
All rights granted to Client in this Agreement are expressly conditioned upon Artist's receipt of full payment of all fees and reimbursable expenses. Until full payment is received, no rights whatsoever pass to Client, and any reproduction, display, distribution, or other use of the Work by Client constitutes copyright infringement actionable under 17 U.S.C. § 501, in addition to breach of contract.
Payment Trigger: The final payment milestone is triggered by delivery and acceptance of final art pursuant to the Acceptance clause. Payment is not conditioned on publication, editorial approval, change of business direction, or any other third-party event.
Late Payment: Invoices not paid within 30 days of the invoice date accrue interest at the rate of 1.5% per month (1.5% per annum) on the outstanding balance, plus reasonable costs of collection including attorneys' fees. Client waives any right to withhold or offset payment pending publication or any event outside Artist's control.
21. Prohibition on Artwork Alteration & Modification
Client shall not intentionally alter, retouch, modify, crop beyond the agreed format, colorize, combine with other artwork, or otherwise modify the Work without Artist's prior written consent. The following are permitted without prior consent: basic scaling or resizing for digital display purposes; addition of text overlays for standard layout purposes; and cropping within the parameters of the agreed format.
AI-Training Prohibition: Client shall not input, submit, upload, or otherwise make available the Work or any preliminary materials to any generative artificial intelligence system or machine-learning model for any purpose, including training, fine-tuning, inference, dataset inclusion, or style replication.
VARA Notice: For works that may qualify for protection under the Visual Artists Rights Act (17 U.S.C. § 106A), any waiver of integrity rights must be separately executed in a written instrument signed by Artist.
22. AI Training Prohibition (Bidirectional)
Artist Creation Warranty: Artist represents and warrants that all deliverables, including preliminary works, drafts, and final files, were created entirely by human artistic effort without use of any AI image generation tool, AI-assisted design platform, or machine-learning-based content creation system in the production of any element of the Work.
Client Use Restriction — AI Training Prohibited: Client may not use the Work or any preliminary materials provided by Artist to train, fine-tune, or otherwise develop any artificial intelligence model, machine learning system, or automated content generation technology. Client may not authorize or sublicense any third party to use the Work for such purposes.
Enforcement: Each party's undertaking in this clause is a material term of this Agreement. Breach by either party entitles the non-breaching party to: (a) immediate termination of this Agreement; (b) reversion of all licenses and rights granted; and (c) liquidated damages equal to three (3) times the total fees paid or payable under this Agreement, whichever is greater.
23. Non-Compete / Competing Works Restriction (Artist-Side Protection)
No Default Competing-Works Restriction. This Agreement does not restrict Illustrator from accepting commissions from, or performing illustration services for, any other client, including clients whose products, services, or publications are competitive with those of Client. Unless a Competing-Works Restriction Addendum is separately negotiated, executed in writing, and attached to this Agreement, Illustrator retains full and unrestricted freedom to practice illustration in any style, genre, subject matter, medium, or market.
Requirements for Any Competing-Works Restriction. Any term that would restrict Illustrator's ability to accept work from competing clients, work in a particular style or subject-matter category, or work within a particular industry or market segment (a "Competing-Works Restriction") is valid and enforceable only if it: (a) is set out in a separately executed written addendum that expressly identifies this Agreement; (b) defines the restricted activity with particularity, specifying the style, genre, subject matter, or client categories that are restricted; (c) is limited in duration to a period not to exceed months from the date of final delivery of the Commissioned Work; (d) is supported by separate, identified compensation paid to Illustrator in addition to the project fee, in an amount not less than ; and (e) is limited in geographic scope to .
Rejection of Post-Execution Restrictions. Any Competing-Works Restriction introduced by Client after Illustrator has accepted this Agreement — whether by contract amendment, purchase order, invoice term, or otherwise — is void and of no effect unless Illustrator countersigns a written addendum meeting the requirements above. No restriction may be presented as a condition of payment for work already performed or delivered.
Conflict-of-Interest Disclosure. Notwithstanding the foregoing, if Illustrator is simultaneously engaged on a project for a direct competitor of Client and reasonably believes the concurrent engagement creates a material conflict of interest (for example, use of substantially similar visual concepts or unreleased brand information), Illustrator will disclose the existence of the concurrent engagement to Client in writing. No disclosure obligation arises merely because two clients operate in the same industry.
Client-Furnished Materials. Client may provide Illustrator with reference art, source photography, brand elements, characters, logos, trademarks, fonts, text, data, or other materials to be incorporated into or used as reference for the Commissioned Work ("Client Materials").
Client Warranty. Client represents and warrants that: (a) Client owns or holds all rights, licenses, and permissions necessary to provide the Client Materials to Illustrator and to authorize their use in and in connection with the Commissioned Work for the purposes contemplated by this Agreement; (b) the Client Materials do not infringe any copyright, trademark, right of publicity, privacy right, moral right, or other intellectual property or proprietary right of any third party; (c) any reference photography supplied by Client depicts individuals and locations for which all required model, property, and location releases have been obtained; and (d) the Client Materials do not contain any defamatory, obscene, or unlawful content.
No Duty to Investigate. Illustrator is not obligated to independently verify the ownership, licensability, or legal compliance of any Client Materials. Illustrator's use of Client Materials as reference or as incorporated elements does not create any representation by Illustrator as to the legality of those materials.
Client Indemnity. Client shall defend, indemnify, and hold harmless Illustrator and Illustrator's agents, employees, and subcontractors from and against any third-party claim, demand, loss, damage, liability, cost, or expense (including reasonable attorneys' fees) arising out of or relating to: (a) any breach of the warranties set out in this clause; (b) any claim that Client Materials or the Commissioned Work's incorporation of Client Materials infringes or misappropriates any intellectual property or other right of a third party; or (c) any claim arising from failure to obtain required releases for persons or property depicted in Client Materials. This indemnity survives termination or expiration of this Agreement.
25. Confidentiality / Non-Disclosure Obligation
CONFIDENTIALITY
(a) Definition. "Confidential Information" means all non-public information disclosed by one party ("Discloser") to the other ("Recipient") in connection with this Agreement that is designated as confidential at the time of disclosure, or that a reasonable person would understand to be confidential given the nature of the information and circumstances of disclosure. Without limiting the foregoing, Confidential Information includes: business plans, financial data, pricing, fee structures, customer and prospect lists, proprietary methodologies, software, technical specifications, and personnel information.
(b) Exclusions. Confidential Information does not include information that: (i) is or becomes publicly available through no fault of Recipient; (ii) Recipient already knew before receiving it from Discloser, as shown by written records; (iii) Recipient independently develops without use of or reference to the Confidential Information; or (iv) Recipient rightfully receives from a third party without restriction.
(c) Obligations. Recipient will: (i) use Discloser's Confidential Information solely to perform or receive the Services under this Agreement; (ii) disclose it only to its employees, contractors, and advisors who have a need to know and who are bound by confidentiality obligations no less protective than this clause; and (iii) protect it with at least the same degree of care it uses for its own confidential information of similar sensitivity, but in no event less than reasonable care.
(d) Compelled Disclosure. Recipient may disclose Confidential Information if required by law, court order, or regulatory authority, provided that Recipient: (i) gives Discloser prompt prior written notice to the extent legally permitted; (ii) cooperates with Discloser in seeking a protective order or other appropriate relief; and (iii) discloses only what is legally required.
(e) Trade Secrets. Obligations with respect to information that constitutes a trade secret under applicable law (including the Defend Trade Secrets Act, 18 U.S.C. § 1836) will continue for as long as such information remains a trade secret, notwithstanding any shorter survival period stated below.
(f) Subcontractors. may share 's Confidential Information with approved subcontractors solely to the extent necessary for them to perform work under this Agreement, provided each subcontractor is bound by written confidentiality obligations at least as protective as this clause.
(g) Return or Destruction. Upon termination or expiration of this Agreement, or upon Discloser's written request, Recipient will promptly return or securely destroy all of Discloser's Confidential Information (including copies) and certify such return or destruction in writing, except as required by law or for legal-hold purposes.
(h) Survival. This Section survives termination or expiration of this Agreement for a period of 3 years, except as provided in Section (e).
REPRESENTATIONS AND WARRANTIES
(a) Mutual Representations. Each party represents and warrants to the other, as of the Effective Date and throughout the term of this Agreement, that:
(i) Authority. It has the full legal right, power, and authority to enter into this Agreement and to perform its obligations hereunder;
(ii) No Conflicts. Its execution, delivery, and performance of this Agreement do not and will not: (A) violate any applicable law, regulation, or court order; or (B) conflict with or result in a breach of any agreement to which it is a party;
(iii) Binding Obligation. This Agreement constitutes its legal, valid, and binding obligation, enforceable against it in accordance with its terms;
(iv) No Litigation. As of the Effective Date, there is no pending or, to its knowledge, threatened legal proceeding that would materially impair its ability to perform its obligations under this Agreement; and
(v) Compliance with Law. It will comply with all applicable laws and regulations in performing its obligations or exercising its rights under this Agreement.
(b) Agency Representations. additionally represents and warrants that:
(i) Professional Standards. It will perform the Services in a professional and workmanlike manner consistent with industry standards;
(ii) Non-Infringement. The materials, methodologies, and content created by (excluding Client-supplied content) will not, to 's knowledge, infringe or misappropriate any third party's copyright, trademark, patent, trade secret, or other intellectual property right;
(iii) Qualifications. It has the skills, experience, and qualifications necessary to perform the Services; and
(iv) No Deceptive Practices. It will not engage in deceptive, unfair, or fraudulent practices in connection with the Services, including practices that violate the FTC Act or any analogous consumer-protection law.
(c) Client Representations. additionally represents and warrants that:
(i) Content Accuracy. All product descriptions, claims, pricing information, testimonials, and other materials supplied by to for publication or promotion are, to 's knowledge, truthful, accurate, and not misleading, and are substantiated by competent and reliable evidence where required by applicable law;
(ii) Ownership and Licenses. owns or has obtained all necessary rights, licenses, and permissions for all content, assets, images, trademarks, and data that provides to for use in the Services, and 's provision of such materials to does not violate any third party's intellectual property rights;
(iii) Regulatory Compliance. 's products, services, and business practices comply with all applicable laws and regulations, and is not aware of any pending or threatened regulatory investigation or enforcement action that would affect the permissibility of the Services;
(iv) Account Authority. has or will obtain all necessary rights, consents, and authorities to grant access to 's systems, accounts, and platforms required to perform the Services; and
(v) No Restricted Industry Violations. 's products and services do not violate the applicable policies of the platforms on which the Services will be performed.
(d) Disclaimer. EXCEPT AS EXPRESSLY STATED IN THIS SECTION, NEITHER PARTY MAKES ANY OTHER WARRANTY, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT. DOES NOT WARRANT SPECIFIC BUSINESS OUTCOMES, REVENUE RESULTS, OR OTHER SPECIFIC RESULTS OR OUTCOMES FROM THE SERVICES.
27. Limitation of Liability & Consequential Damages Exclusion
LIMITATION OF LIABILITY
(a) Exclusion of Consequential Damages. To the fullest extent permitted by applicable law, neither party will be liable to the other for any indirect, incidental, special, consequential, punitive, or exemplary damages — including lost profits, lost revenue, loss of business opportunity, loss of data, or harm to reputation — arising out of or related to this Agreement, even if the party has been advised of the possibility of such damages and even if a limited remedy fails of its essential purpose.
(b) Aggregate Cap. Each party's total aggregate liability to the other arising out of or related to this Agreement — whether in contract, tort (including negligence), strict liability, or otherwise — will not exceed the total fees actually paid or payable by to during the -month period immediately preceding the event giving rise to the claim, or , whichever is greater.
(c) Exceptions. The limitations in Sections (a) and (b) do not apply to: (i) a party's obligation to indemnify the other for third-party claims of intellectual property infringement under the Mutual Indemnification clause; (ii) liability arising from a party's gross negligence or willful misconduct; (iii) a party's obligations under the Data Protection and Confidentiality clauses with respect to a data breach caused by that party's failure to maintain reasonable security; or (iv) a party's obligation to pay amounts owed under this Agreement.
(d) Basis of the Bargain. Each party acknowledges that the limitations in this Section reflect a reasonable allocation of risk, are an essential element of the basis of the bargain between the parties, and that would not have entered into this Agreement without these limitations.
28. Mutual Indemnification
MUTUAL INDEMNIFICATION
(a) Agency Indemnification. will defend, indemnify, and hold harmless and its officers, directors, employees, and agents ("Client Indemnitees") from and against any third-party claims, suits, proceedings, losses, damages, liabilities, costs, and expenses (including reasonable attorneys' fees) ("Losses") arising out of or related to: (i) any material breach by of its representations, warranties, or obligations under this Agreement; (ii) 's infringement of a third party's intellectual property rights through materials created solely by and not based on Client-supplied content; (iii) 's violation of applicable law in performing the Services; or (iv) 's gross negligence or willful misconduct.
(b) Client Indemnification. will defend, indemnify, and hold harmless and its officers, directors, employees, subcontractors, and agents ("Agency Indemnitees") from and against any Losses arising out of or related to: (i) any material breach by of its representations, warranties, or obligations under this Agreement; (ii) Client-supplied materials, content, product claims, pricing information, images, or data that infringe a third party's intellectual property rights or constitute false, misleading, or unsubstantiated claims under applicable law; (iii) 's violation of applicable law; or (iv) 's gross negligence or willful misconduct.
(c) Indemnification Procedure. The indemnified party will: (i) promptly notify the indemnifying party in writing of any claim for which indemnification is sought (provided that delay in notice reduces the indemnification obligation only to the extent the indemnifying party is materially prejudiced by the delay); (ii) give the indemnifying party sole control of the defense and settlement of the claim, provided that no settlement that imposes any obligation, restriction, or liability on the indemnified party may be entered without the indemnified party's prior written consent, not to be unreasonably withheld; and (iii) provide reasonable cooperation and assistance at the indemnifying party's expense.
(d) Interaction with Liability Cap. The indemnification obligations in this Section are subject to the aggregate liability cap set forth in the Limitation of Liability clause, except for claims arising from a party's gross negligence or willful misconduct, which are not subject to that cap.
29. Subcontractor / Approved Vendor Flow-Down
SUBCONTRACTORS
(a) Right to Subcontract. may engage subcontractors and independent contractors ("Subcontractors") to assist in performing the Services, provided that remains responsible for the quality and timely delivery of all work performed by its Subcontractors and for any breach of this Agreement caused by a Subcontractor.
(b) Approval for Platform Access. will not permit any Subcontractor to access 's software platforms, systems, accounts, or other third-party platform credentials without 's prior written approval (which may be given by email and will not be unreasonably withheld or delayed).
(c) Flow-Down Obligations. will, by written agreement with each Subcontractor, impose obligations on the Subcontractor that are at least as protective as those set forth in this Agreement with respect to:
(i) Confidentiality — protecting 's Confidential Information to the same standard as required of ;
(ii) Intellectual property — assigning to (for flow-through assignment to ) all work product and intellectual property created by the Subcontractor as part of the Services;
(iii) Data protection — handling personal data in accordance with applicable privacy laws and the data-protection obligations in this Agreement, to the extent the Subcontractor processes personal data;
(iv) Non-disclosure — prohibiting the Subcontractor from using 's Confidential Information or work product for any purpose other than performing the Services under this Agreement; and
(v) Return of materials — returning or destroying 's Confidential Information and credentials upon completion of the subcontracted work or upon request.
(d) No Additional Cost. Unless otherwise agreed, 's use of Subcontractors does not entitle it to charge additional fees beyond those stated in this Agreement.
(e) Client Veto. If reasonably objects in writing to a specific Subcontractor (for example, due to a documented conflict of interest or security concern), will use commercially reasonable efforts to replace that Subcontractor within 15 business days without disrupting the Services.
(f) Agency Liability. is liable to for the acts and omissions of its Subcontractors to the same extent as if had performed the relevant work itself.
30. Governing Law, Jurisdiction & Venue
GOVERNING LAW; JURISDICTION; VENUE
(a) Governing Law. This Agreement and any dispute arising out of or related to it — including its formation, interpretation, performance, breach, or termination — will be governed by and construed in accordance with the laws of the State of , without regard to its conflict-of-law provisions.
(b) Consent to Jurisdiction. Each party irrevocably submits to the exclusive personal jurisdiction of the state and federal courts located in County, for any action or proceeding arising out of or relating to this Agreement that is not subject to arbitration under the Dispute Resolution clause (if any).
(c) Venue. Each party waives any objection to the laying of venue in the courts identified in Section (b), and waives any claim that such courts are an inconvenient forum.
(d) Service of Process. Service of process in any such action may be made by any method authorized by the applicable court rules or by mailing a copy of the summons and complaint by registered or certified mail, return receipt requested, to the party's address set forth in this Agreement.
(e) Prevailing Party. In any dispute arising under this Agreement, the prevailing party is entitled to recover its reasonable attorneys' fees and costs from the non-prevailing party, unless the parties have agreed to a different allocation in the Dispute Resolution clause.
DISPUTE RESOLUTION
(a) Good-Faith Negotiation. Before initiating any formal dispute proceeding, the parties will attempt to resolve any dispute, controversy, or claim arising out of or relating to this Agreement ("Dispute") through good-faith negotiation. Either party may initiate this step by delivering written notice to the other describing the Dispute in reasonable detail ("Dispute Notice"). Senior representatives of each party with authority to resolve the Dispute will meet (in person, by phone, or by videoconference) within 10 business days of the Dispute Notice and attempt to resolve the matter in good faith for a period of 30 business days from the date of the Dispute Notice (or longer, if agreed in writing).
(b) Mediation. If the Dispute is not resolved through negotiation within the timeframe in Section (a), either party may submit it to non-binding mediation administered by (or, if the parties cannot agree on a provider, by the American Arbitration Association under its Commercial Mediation Procedures). The mediation will take place in , . The parties will share mediator fees equally. Each party will bear its own legal fees for the mediation.
(c) Binding Arbitration. If the Dispute is not resolved through mediation within 60 days after the appointment of the mediator, either party may demand binding arbitration. Arbitration will be administered by under its then-current , before a single arbitrator. The arbitration will take place in , . The arbitrator's decision will be final and binding and may be entered as a judgment in any court of competent jurisdiction. The parties agree that the arbitration — including its existence, proceedings, and any award — is confidential.
(d) Exceptions to Arbitration. Either party may seek emergency injunctive or other equitable relief from a court of competent jurisdiction without first completing the negotiation or mediation steps, to prevent irreparable harm — including to protect Confidential Information or intellectual property — pending the outcome of arbitration.
(e) Small Claims. Either party may bring a Dispute in small claims court if the amount in controversy falls within that court's jurisdictional limit.
(f) Class Action Waiver. Each party waives any right to bring or participate in any class action, class arbitration, or representative proceeding relating to this Agreement.
(g) Governing Law for Arbitration. The arbitration will be governed by the Federal Arbitration Act (9 U.S.C. §§ 1–16) and, where not preempted, by the laws of .
32. Force Majeure
FORCE MAJEURE
(a) Definition. A "Force Majeure Event" means any event beyond a party's reasonable control that prevents or materially impairs that party's ability to perform its obligations under this Agreement, including: acts of God; natural disasters; fire; flood; earthquake; epidemic or pandemic; war; terrorism; riots or civil unrest; actions or inactions of governmental authorities (including government-mandated service restrictions or platform-access bans); internet or telecommunications infrastructure failures (including widespread outages of major technology or infrastructure platforms affecting substantially all users); power outages; and cyber-attacks on the party's systems not caused by the party's own negligence (each, individually a "Force Majeure Event"). Economic downturns, changes in market conditions, and changes in third-party platform features or algorithms do not constitute Force Majeure Events.
(b) Effect. The party affected by a Force Majeure Event ("Affected Party") will be excused from performance of the affected obligations during the continuance of the Force Majeure Event, provided that the Affected Party complies with the notice and mitigation obligations below.
(c) Notice. The Affected Party will give the other party written notice of the Force Majeure Event as soon as reasonably practicable after the event begins, describing the nature of the event, the expected duration, and the obligations affected.
(d) Mitigation. The Affected Party will use commercially reasonable efforts to mitigate the impact of and to overcome the Force Majeure Event, and will resume performance as soon as reasonably practicable after the event ends.
(e) Suspension and Termination. If a Force Majeure Event prevents a party's material performance for more than 30 consecutive days, either party may terminate this Agreement on written notice without further liability, except for: (i) amounts already earned and owing; and (ii) obligations that survived the term of the Agreement (including confidentiality and IP assignments).
(f) No Payment Excuse. A Force Majeure Event does not excuse from paying for Services already performed before the event or for Services is able to perform notwithstanding the event.
33. Assignment
33.1 General Restriction. Neither Party may assign, delegate, or transfer any of its rights or obligations under this Agreement, in whole or in part, without the other Party's prior written consent, which will not be unreasonably withheld or delayed.
33.2 M&A Exception. Notwithstanding Section 33.1, either Party may assign this Agreement without consent in connection with a merger, acquisition, change of control, or sale of all or substantially all of the assets to which this Agreement relates, provided that: (a) the assignee assumes all obligations of the assigning Party under this Agreement; and (b) the assigning Party provides the other Party written notice within thirty (30) days of the assignment.
33.3 Void Assignment. Any purported assignment in violation of this Section is void.
33.4 Binding Effect. This Agreement is binding upon and inures to the benefit of the Parties and their permitted successors and assigns.
34. Notices
34.1 Form. All notices, requests, demands, consents, and other communications required or permitted under this Agreement ("Notices") must be in writing.
34.2 Delivery Methods. Notices may be delivered by: (a) personal delivery; (b) nationally recognized overnight courier (e.g., FedEx, UPS); (c) certified or registered mail, return receipt requested, postage prepaid; or (d) email to the address specified below, provided that the sender retains proof of transmission and does not receive an automated bounce or delivery-failure notification within twenty-four (24) hours.
34.3 Effectiveness. Notices are effective: (a) upon personal delivery; (b) one (1) business day after deposit with overnight courier; (c) three (3) business days after deposit in the mail; or (d) on the day of email transmission if sent by 5:00 PM recipient's local time on a business day, or on the next business day if sent after 5:00 PM or on a non-business day.
34.4 Addresses.
To Provider: , , Email:
To Customer: , , Email:
Either Party may change its notice address by providing written notice to the other in accordance with this Section.
35. Severability
If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, illegal, or unenforceable under applicable law, that provision will be: (a) modified to the minimum extent necessary to make it valid, legal, and enforceable while preserving the Parties' original intent; or (b) if modification is not possible, severed from this Agreement. The validity, legality, and enforceability of the remaining provisions will not in any way be affected or impaired. The Parties agree to negotiate in good faith a replacement provision that, to the greatest extent possible, achieves the intended commercial purpose of the severed provision.
36. Entire Agreement (Integration)
36.1 Integration. This Agreement, together with all SOWs, Change Orders, and exhibits executed hereunder, constitutes the entire agreement between the Parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, negotiations, representations, warranties, and understandings, whether written or oral, relating to the same subject matter.
36.2 No Oral Modifications. No oral statement, prior course of dealing, trade usage, or conduct will be used to supplement, interpret, or contradict the written terms of this Agreement.
36.3 Purchase Orders. Any terms set forth in Customer's purchase orders, vendor registration forms, or similar documents are of no force or effect and do not modify this Agreement unless expressly incorporated into a signed SOW or Change Order.
36.4 Results Representations. Customer acknowledges that no employee, agent, or representative of Provider has authority to guarantee specific results or outcomes, and that any such representation made outside this Agreement is not binding on Provider.
37. Amendments & Waiver
37.1 Amendments. This Agreement may not be amended, modified, or supplemented except by a written instrument signed by authorized representatives of both Parties.
37.2 No Waiver. No failure or delay by either Party in exercising any right, remedy, power, or privilege under this Agreement operates as a waiver thereof. No single or partial exercise of any right, remedy, power, or privilege precludes any other or further exercise thereof or the exercise of any other right, remedy, power, or privilege.
37.3 Written Waivers Only. Any waiver of a provision of this Agreement must be in writing and signed by the waiving Party to be effective. A written waiver of any particular breach or right is effective only for the specific instance and purpose for which it was given.
38. Electronic Signature & Counterparts
38.1 Electronic Signatures. This Agreement and any SOW or amendment may be signed by electronic signature, including signatures created through or any other electronic signature service compliant with the Electronic Signatures in Global and National Commerce Act (E-SIGN Act), 15 U.S.C. § 7001 et seq., and the Uniform Electronic Transactions Act (UETA) as enacted in the applicable jurisdiction. Electronic signatures have the same legal effect as original handwritten signatures.
38.2 Counterparts. This Agreement may be executed in one or more counterparts, each of which will be deemed an original, and all of which together will constitute one and the same instrument. Delivery of an executed counterpart by electronic transmission (including PDF or electronic signature platform delivery) is equally effective as delivery of a manually executed counterpart.
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