ContractMaker Create a document

Free generator · editable · no signup

Landscape Fee Proposal

Landscape fee proposal documents are quick to build with ContractMaker: describe the project, list the work items, enter your pricing, and download a clean proposal ready to hand to the client.

A handwritten estimate or a plain-text email does not look like a professional firm. A formatted proposal does.

Clients comparing multiple bids pick the contractor who presents clearly. This is your chance to stand out before the job is awarded.

Create yours free

Generate your landscape fee proposal

Free · no signup · downloads instantly

Proposal · tuned for landscape fee proposal

The basics

10 sections · click any blank to fill it · hover a section to edit

Landscape Fee Proposal

1. Scope of Work — Construction / Trades

1. SCOPE OF WORK. Contractor shall furnish all labor, materials, equipment, tools, supervision, and incidental items necessary to complete the work described in this Agreement ("Work"), which consists of: Phase 1: Landscape design services including site analysis, conceptual design, plant selection, and construction drawings. Phase 2: Landscape installation per approved design including site preparation, grading, hardscape, irrigation, planting, and cleanup (optional, priced separately). Designer retains copyright in the design; client receives a license to use the design for the subject property. Plant warranty and irrigation clauses apply to any installation phase.. 2. CONTRACT DOCUMENTS. The Work is governed by the following Contract Documents, listed in order of precedence in the event of conflict: (a) this Agreement and any executed Change Orders; (b) the Drawings identified in Exhibit A (Drawing List), consisting of Drawing Nos. , dated , as revised through Revision ; (c) the Project Specifications identified in Exhibit B, consisting of Division(s) , dated ; (d) any other exhibits attached hereto. In the event of a conflict among the Contract Documents, the document of higher precedence controls. Figured dimensions on Drawings govern over scaled dimensions. Specifications govern over general notes on Drawings. 3. PRE-MOBILIZATION REVIEW. Before mobilizing, Contractor shall review all Contract Documents and visit the site. Contractor shall promptly notify Owner in writing of any errors, omissions, ambiguities, or conflicts discovered. Contractor who proceeds without giving such notice is not relieved of the obligation to perform in conformance with the Contract Documents, and assumes responsibility for any costs resulting from known or discoverable conflicts. 4. PERMIT OBLIGATIONS. {{#if contractor_pulls_permits}}Contractor shall apply for, obtain, and pay for all permits, inspections, and approvals required to complete the Work lawfully, and shall schedule all required inspections. Owner shall provide timely access, signatures, and documentation reasonably required to support permit applications.Owner shall obtain and pay for the building permit. Contractor shall obtain and pay for all sub-trade permits (electrical, plumbing, mechanical) and shall schedule all required inspections.{{/if}} 5. ALLOWANCE ITEMS. The Contract Price includes the following Allowance Items listed in Exhibit C (Allowance Schedule): . Each Allowance Item represents an estimated amount only. Contractor shall notify Owner before an Allowance Item is expected to be exceeded. The actual cost of Allowance Items (including Contractor's overhead and profit at 10%) shall be used to adjust the Contract Price by Change Order when Owner's selections are finalized. Unused Allowance amounts are credited to Owner; costs exceeding Allowances are charged to Owner as Change Orders. 6. WORK NOT INCLUDED. Unless expressly stated above, the following are excluded from the Scope of Work: .

2. Written Change Order / Change Directive

1. NO ORAL CHANGES. The Scope of Work may be changed, expanded, or reduced only by a written Change Order signed by both Owner and Contractor before the changed work begins. Oral agreements, email approvals, or course-of-conduct approvals do not constitute a Change Order and do not obligate Owner to pay for extra work. 2. CHANGE ORDER CONTENTS. Each Change Order shall state: (a) a description of the changed work; (b) the adjustment, if any, to the Contract Price (increase, decrease, or no change); (c) the adjustment, if any, to the Substantial Completion Date; and (d) any effect on the draw schedule or Schedule of Values. 3. PRICING CHANGE WORK. The parties shall price proposed Change Orders using the following methods, in order of preference: (a) Lump-sum agreement; (b) Unit prices stated in the Schedule of Values or agreed in writing; (c) Time-and-materials at the labor rates and material markup stated in Exhibit D (Rate Schedule), subject to the T&M cap in Section 5 below. 4. CONTRACTOR'S NOTICE OBLIGATION. If Contractor encounters conditions that Contractor believes justify additional compensation or time, Contractor shall provide written notice to Owner within 14 calendar days of discovering the condition. Failure to provide timely notice is a waiver of any claim arising from that condition. 5. T&M RECORDS. When Change Order work is performed on a time-and-materials basis, Contractor shall maintain daily time-and-material tickets itemizing hours by trade, materials by quantity and invoice, and equipment by type and hours. Owner's representative shall review and sign each daily ticket within 2 business days. Unsigned tickets may be rejected by Owner at final reconciliation unless Contractor proves Owner's representative was unavailable. 6. NO ABANDONMENT. Contractor shall not stop Work on the base Scope of Work because a Change Order proposal is pending. Contractor shall continue performing undisputed Work while any Change Order dispute is resolved under the Dispute Resolution clause.

3. Contract Price and Draw / Payment Schedule

1. CONTRACT PRICE. Owner shall pay Contractor the fixed Contract Price of (the "Contract Price") for full and complete performance of the Work, subject to additions and deductions by signed Change Order. 2. DRAW SCHEDULE. The Contract Price shall be paid in draws as set forth in Exhibit B (Draw Schedule). Each draw is due and payable within 30 calendar days after Contractor submits a proper Application for Payment demonstrating that the Work corresponding to that draw milestone has been substantially completed. 3. APPLICATION FOR PAYMENT. Each Application for Payment shall: (a) identify the draw milestone; (b) state the amount requested; (c) include the Schedule of Values showing percentage complete for each line item; (d) certify that all subcontractors and material suppliers have been paid for all prior completed work; and (e) be accompanied by any lien waivers required by the Retainage clause. 4. RETAINAGE. Owner shall withhold 5% from each progress payment as retainage until Substantial Completion. Upon Substantial Completion, retainage shall be reduced to % of the original Contract Price, with the balance released to Contractor within 30 calendar days. Final retainage is released with the Final Payment per Section 6. 5. DISPUTED AMOUNTS. If Owner disputes any portion of an Application for Payment, Owner shall pay the undisputed portion within the payment period and provide written notice of the disputed amount and the basis for the dispute within 10 calendar days of receipt of the Application. 6. FINAL PAYMENT. Final Payment of the remaining Contract Price balance (including withheld retainage) is due within 10 calendar days after all of the following conditions are satisfied: (a) Substantial Completion has been certified; (b) Contractor has submitted a final Application for Payment; (c) Contractor has delivered executed unconditional lien waivers from Contractor and all subcontractors and suppliers; (d) all punch-list items have been completed; and (e) Contractor has delivered all warranties, as-built drawings, and operation manuals required by the Contract Documents. 7. INTEREST ON LATE PAYMENTS. Payments not made when due bear interest at 18% per annum from the due date until paid, without prejudice to Contractor's other remedies.

4. Workmanship Warranty and Defective Work

Section [__]: Workmanship Warranty and Defective Work [WW-1] Express Warranty. (a) The Contractor warrants to the Owner that, for the period commencing on the Date of Substantial Completion and ending 12 months thereafter (the "Warranty Period"), all Work performed under this Contract shall: (i) conform to the Contract Documents; (ii) be free from defects in materials and workmanship; and (iii) comply with all applicable laws, codes, and regulations in effect as of the date of installation. (b) This warranty is in addition to, and does not limit, any statutory implied warranties applicable under the law of the state in which the Project is located, including but not limited to any implied warranty of habitability, fitness for a particular purpose, or non-statutory warranty arising under applicable case law. Nothing in this Section shall be construed to waive or disclaim any statutory warranty right that cannot be disclaimed under applicable law. (c) For consumer contracts (where the Owner is a natural person contracting for personal, family, or household purposes), this written warranty is subject to the Magnuson-Moss Warranty Act, 15 U.S.C. §§ 2301 et seq., and shall be construed as a "full" warranty unless designated otherwise in writing. Any limitation on the duration of an implied warranty shall not exceed the duration of this express written warranty. [WW-2] Warranty Remedy. (a) Within thirty (30) calendar days after receipt of the Owner's written notice describing a warranty claim with reasonable specificity as to the location and nature of the alleged defect, the Contractor shall: (i) inspect the claimed defect; and (ii) either commence and diligently pursue correction of confirmed defects, or provide the Owner with a written response explaining in reasonable detail why the Contractor disputes the claim. (b) If the Contractor disputes the claim, the parties shall follow the dispute-resolution procedure in Section [__] (Dispute Resolution). Pending resolution, the Contractor shall not be required to perform warranty repairs on disputed items, but shall cooperate with any inspection by a neutral third party. (c) Warranty repairs shall be performed at the Contractor's sole cost and expense, including all labor, materials, and incidental costs to access and restore areas disturbed during repair (e.g., drywall patching, painting, flooring replacement). (d) The Warranty Period for any repaired or replaced portion of the Work shall be extended by the duration of the original Warranty Period measured from the date the repair or replacement is completed. [WW-3] Warranty Exclusions. The Contractor's warranty obligations under this Section do not apply to defects or damage caused by: (i) the Owner's or any third party's misuse, abuse, or neglect of the Work; (ii) modifications to the Work made by parties other than the Contractor without the Contractor's prior written consent; (iii) normal wear and tear; (iv) acts of God, including earthquakes, floods, lightning, or other natural events of abnormal severity; (v) Owner-furnished materials or equipment, to the extent the defect is attributable solely to such Owner-furnished items; or (vi) failure by the Owner to perform maintenance obligations specified in the operation and maintenance manuals delivered at Final Completion. [WW-4] Equipment and Manufacturer Warranties. At Final Completion, the Contractor shall assign to the Owner, to the extent assignable, all manufacturer warranties and subcontractor warranties covering equipment, systems, and materials incorporated into the Work. The Contractor shall deliver all warranty documentation, registration forms, and contact information with the closeout deliverables required by Section [__] (Substantial Completion). Assignment of manufacturer or subcontractor warranties does not reduce the Contractor's obligations under Section [WW-1] for the balance of the Warranty Period. [WW-5] Latent Defects. Notwithstanding the expiration of the Warranty Period, the Contractor remains liable for latent defects — defects that could not have been discovered by reasonable inspection during the Warranty Period — to the fullest extent permitted by the applicable statute of limitations or statute of repose under the law of the state where the Project is located.

5. Site Access / Right of Entry

. SITE ACCESS AND RIGHT OF ENTRY .1 Grant of Access. Owner grants Contractor, its employees, subcontractors, agents, suppliers, and equipment operators (collectively, "Contractor Parties") the right to enter and occupy the property located at (the "Site") during the Term solely for the purpose of performing the Work described in this Agreement. .2 Access Hours. Contractor Parties may access the Site during the following hours without prior notice: Monday-Friday, 9:00 AM to 5:00 PM. Access outside these hours requires Owner's prior written or verbal consent, not to be unreasonably withheld. In the event of an emergency affecting the Site or the Work (including but not limited to water intrusion, structural instability, or hazardous conditions), Contractor may access the Site at any time and shall notify Owner as soon as reasonably practicable. .3 Keys, Lockboxes, and Gate Codes. Owner shall provide Contractor the following access mechanisms within 5 business days of the Effective Date: . Contractor shall maintain the confidentiality of all access codes and shall not duplicate keys or share access mechanisms with third parties other than Contractor Parties directly involved in performing the Work. Contractor shall return all keys, remotes, and access devices to Owner within 10 business days of Substantial Completion or earlier termination. .4 Occupied Premises. If the Site is occupied by Owner or tenants during the Work: (a) Contractor shall provide Owner at least 24 hours' advance written notice (email acceptable) before accessing occupied interior spaces for inspections, measurements, or non-disruptive work; (b) Contractor shall minimize disruption to occupants' use of the premises and shall not unreasonably interfere with Owner's business operations or residential use; (c) Owner shall ensure that Contractor Parties have clear access to work areas and shall relocate furniture, personal property, and vehicles as reasonably necessary to allow Contractor to perform the Work; (d) Contractor is not responsible for loss or damage to Owner's personal property located in the work area unless caused by Contractor's gross negligence or willful misconduct. .5 Utility Access. Owner shall ensure that Contractor has access to and use of the following utilities at the Site at no cost to Contractor: . If utilities are not available or are interrupted due to Owner's act or omission, Contractor may suspend Work and the schedule shall be extended day-for-day, or Contractor may arrange temporary utilities and add the documented cost to the Contract Price. .6 Site Security. Contractor shall secure the Site and all access points at the end of each workday to the extent reasonably practicable. Contractor is not responsible for theft or vandalism by third parties unless Contractor failed to secure access points as required by this Section .6 and such failure directly enabled the theft or vandalism. .7 Owner's Right to Inspect. Owner and Owner's representatives (including lenders, inspectors, and architects) may enter the Site at any time during Access Hours to observe the Work, provided they do not unreasonably interfere with Contractor's operations. Owner shall provide Contractor reasonable advance notice of any third-party inspection and shall coordinate with Contractor to schedule inspections during times that minimize work disruption.

6. Debris Removal and Site Cleanup

. DEBRIS REMOVAL AND SITE CLEANUP .1 Ongoing Cleanup Obligation. Contractor shall maintain the Site in a reasonably clean, safe, and orderly condition throughout the course of the Work. At the end of each workday, Contractor shall: (a) remove or securely stack all debris, scrap materials, and packaging that creates a tripping hazard or obstructs Owner's use of non-work areas; (b) secure or cover all tools, equipment, and materials to protect them from weather and theft; (c) sweep or vacuum dust and debris from work areas if work is being performed in an occupied space. .2 Construction Debris Disposal. Contractor is responsible for removing and lawfully disposing of all construction debris, demolition waste, excess materials, packaging, and scrap generated by the Work ("Debris"), including but not limited to: drywall scraps, lumber offcuts, packaging materials, old fixtures removed during demolition, and empty containers. Contractor shall haul Debris to a licensed landfill, transfer station, or recycling facility at Contractor's expense unless otherwise specified in the Contract Price breakdown. .3 Final Cleanup Standard. Upon Substantial Completion of the Work, Contractor shall perform a final cleanup of the Site to leave it in Broom Clean condition, as follows: (a) Broom Clean: All debris, dust, and scrap materials removed; floors swept; work areas free of construction waste. (b) Broom Clean Plus: Broom Clean standard, plus: windows cleaned of overspray and construction film; fixtures wiped down; floors mopped or vacuumed; HVAC vents and returns cleared of dust. (c) Move-In Ready: Broom Clean Plus standard, plus: detailed cleaning of all finished surfaces; appliances cleaned inside and out; final touch-up paint; all stickers, labels, and protective films removed. .4 Owner-Supplied Dumpster. If Owner elects to provide an on-site dumpster or roll-off container for Debris disposal, Owner shall arrange delivery of a dumpster of size to the Site before Work commences and shall be responsible for all rental fees, haul-away charges, and overage fees. Contractor shall use the Owner-supplied dumpster exclusively for Debris generated by the Work under this Agreement and shall not dispose of unrelated waste. If the dumpster reaches capacity before Substantial Completion, shall arrange and pay for removal and replacement. .5 Hazardous Materials Exclusion. This Section does not obligate Contractor to remove, transport, or dispose of any Hazardous Materials as defined in Section . If Contractor encounters asbestos, lead paint, mold, contaminated soil, or other Hazardous Materials during the Work, Contractor shall stop work in the affected area and notify Owner immediately in accordance with Section . .6 Owner Personal Property. Contractor is not responsible for removing, disposing of, or storing Owner's personal property, furniture, old appliances (unless removed as part of the demolition scope), or non-construction waste. Owner shall remove all personal property from work areas before Contractor commences Work in those areas. If Owner fails to do so, Contractor may relocate Owner's property to a non-work area of the Site and shall not be liable for any damage during relocation unless caused by gross negligence or willful misconduct. .7 Post-Completion Cleanup Punch. If Owner identifies cleanup deficiencies during the final walkthrough that prevent the Site from meeting the standard specified in Section .3, Owner shall document them in the Punch List and Contractor shall correct them within 5 business days.

7. Utility Locate / Call 811 Before You Dig

UTILITY LOCATE — CALL 811 BEFORE EXCAVATION shall comply with all applicable state one-call notification laws and shall contact the state 811 one-call center no fewer than three (3) business days — or such longer period as state law requires — before beginning any excavation, boring, trenching, or other ground disturbance on the Project Site. (a) PUBLIC UTILITY LINES. The 811 one-call notification applies only to public utility infrastructure placed by or registered with member operators of the one-call center (gas, electric, telecommunications, water, and sanitary sewer mains in the public right-of-way or utility easement). shall maintain a valid locate ticket number for the dig zone and shall comply with all marking requirements and wait times mandated by applicable state law before breaking ground. Damage to a marked public utility line caused by 's failure to comply with the one-call notification process is 's sole responsibility. (b) PRIVATE UTILITY LINES. The 811 system does NOT locate private utility lines. Private utility lines include, without limitation, irrigation mainlines and lateral lines, landscape lighting conduit and wiring, private gas service lines, private communication or data lines, and any other utility installed on private property beyond the meter or curb stop. Owner represents and warrants that: (i) Owner has provided with complete as-built drawings showing all known private utility lines within the dig zone, or (ii) if no as-built drawings exist, Owner has engaged a licensed private utility locating contractor to field-mark all known private lines, or (iii) Owner warrants in writing that no private utility lines exist within the dig zone. is not liable for damage to any private utility line that was not disclosed in writing or field-marked prior to excavation. (c) PRIVATE LOCATE OPTION. If determines that a private utility locate is necessary for safe excavation and Owner has not already provided one, may engage a licensed private locating service at Owner's expense, estimated at $ per mobilization, upon Owner's written authorization. If Owner declines to authorize a private locate and declines to provide written as-built drawings or a no-private-utility warranty, may suspend excavation work in that area without penalty until adequate locating information is provided. (d) STOP-WORK UPON UTILITY STRIKE. If any utility line — public or private, marked or unmarked — is struck or damaged during excavation, shall: (i) immediately stop all work in the affected area; (ii) secure and barricade the area to prevent access by persons or equipment; (iii) notify the utility operator or relevant emergency services if any public safety hazard exists (gas leak, energized conductor, etc.); (iv) notify Owner as soon as practicable; and (v) not resume excavation in the affected area until the utility operator or a qualified contractor has repaired the damage and provided written clearance. is not liable for project delay caused by a utility strike work stoppage, and Owner shall not assess liquidated damages or back-charges for such delay period. (e) IRRIGATION SYSTEMS AS PRIVATE UTILITIES. Owner acknowledges that irrigation systems are private utilities not located by 811. For excavation within 2 feet of any known or suspected irrigation line, shall hand-dig or use vacuum excavation unless Owner provides field-marked locate flags showing all irrigation lines in the dig path. Owner bears the cost of irrigation repair if undisclosed irrigation lines are damaged during excavation performed in good faith. (f) OWNER REPRESENTATIONS. Owner represents that Owner has disclosed to all known private utility information available to Owner. Owner acknowledges that concealment or non-disclosure of known private utilities constitutes a material misrepresentation.

8. Plant Warranty and Establishment Period

PLANT WARRANTY AND ESTABLISHMENT PERIOD (a) WARRANTY AT INSTALLATION. warrants that all plant material installed under this Contract: (i) is true to the label — the species, cultivar, and size correspond to what was specified in the plant schedule; (ii) is healthy, structurally sound, and free from visible disease, fungal infection, insect infestation, girdling roots, and mechanical damage at the time of installation; and (iii) meets or exceeds the nursery-grade standards of the American Standard for Nursery Stock (ANSI Z60.1) as applicable. (b) ONE-YEAR LIMITED REPLACEMENT WARRANTY. Subject to the exclusions in section (d) below, warrants that plant material installed under this Contract will be alive and in good health for a period of one (1) year following the date of Substantial Completion of the planting installation ('Warranty Period'). If a covered plant dies or exhibits terminal decline attributable to defects present at installation (including root defects, planting depth errors, or improper soil preparation by ) during the Warranty Period, shall, as its sole obligation, replace the plant with a plant of like species, size, and quality, or at 's election, issue a credit equal to the installed cost of the plant. THIS IS A LIMITED WARRANTY; IS NOT RESPONSIBLE FOR REPLACEMENT MORE THAN ONCE PER PLANT. (c) ESTABLISHMENT PERIOD CARE RESPONSIBILITIES. (i) Days 1–30 ('Contractor Establishment Period'): is responsible for performing establishment irrigation visits at intervals specified in the attached Care Guide, monitoring for transplant shock, and correcting any installation defects discovered during this period. Owner shall not modify irrigation schedules or conduct pruning during the Contractor Establishment Period without 's written consent. (ii) Days –365 ('Owner Care Period'): Owner assumes responsibility for irrigation, fertilization, weed control, mulch maintenance, and all other routine care described in 's written Care Guide, delivered to Owner at project completion. Mortality occurring after the Contractor Establishment Period shall be presumed to result from Owner care unless Owner presents documented evidence of a contractor-caused installation defect. (d) WARRANTY EXCLUSIONS. The limited replacement warranty does NOT cover mortality or decline caused by: (i) Drought, flood, hail, tornado, fire, lightning, extreme temperatures, or other acts of nature; (ii) Freeze events occurring after the Contractor Establishment Period; (iii) Disease, fungal infection, or pest infestation that occurs or manifests more than thirty (30) days after installation, regardless of whether the causal organism was present at installation; (iv) Owner's failure to follow the written Care Guide; (v) Soil pH, nutrient deficiency, or drainage conditions that Owner did not disclose prior to installation and that were not discoverable by visual inspection; (vi) Vandalism, animal browsing, vehicle impact, or any third-party act; (vii) Plant material that Owner or Owner's agent relocated, replanted, or otherwise disturbed after installation; (viii) Salt spray, reflected heat, or other site microclimate conditions that Owner did not disclose prior to installation. (e) CONSUMER WRITTEN WARRANTY NOTICE (where applicable). For residential consumer contracts in which this warranty constitutes a 'written warranty' as defined under the Magnuson-Moss Warranty Act (15 U.S.C. § 2301 et seq.) with respect to any tangible goods (including nursery stock) supplied as part of this Contract: this is a LIMITED WARRANTY. The full terms of the warranty are set forth in this section. Implied warranties are not disclaimed; to the extent any implied warranty applies, its duration is limited to the Warranty Period, to the maximum extent permitted by applicable law. Nothing in this warranty affects any rights Owner may have under state consumer protection law. (f) WARRANTY CLAIM PROCEDURE. Owner must submit warranty claims to in writing within the Warranty Period. Claims must include a photograph of the affected plant and a description of the care provided. shall inspect within ten (10) business days of receiving a complete written claim and notify Owner of coverage determination.

9. Irrigation, Drainage, Grading, and Neighbor Liability

GRADING, DRAINAGE, IRRIGATION, AND NEIGHBOR LIABILITY (a) GRADING AND DRAINAGE DESIGN BASIS. All grading and drainage work under this Contract shall be performed in accordance with the grade plan approved by Owner in writing prior to commencement ('Approved Grade Plan'). Owner warrants that the Approved Grade Plan: (i) complies with all applicable municipal grading, drainage, and stormwater ordinances; (ii) respects all setback, easement, and covenant requirements affecting the Project Site; and (iii) does not require discharge of stormwater onto an adjacent property in a manner prohibited by law or existing easement rights. (b) CONTRACTOR DISCLAIMER — DOWNSTREAM CONSEQUENCES. Where is installing grade per an Owner-specified or Owner-approved design, 's responsibility is limited to executing the work to the tolerances set forth in the scope of work. is NOT responsible for downstream drainage effects, erosion, sedimentation, or flooding on adjacent properties when such effects are attributable to the Owner-approved grade or drainage design. The Owner, as the party directing the grade, assumes responsibility for compliance with applicable drainage law and any claims by neighboring landowners arising from drainage alterations made pursuant to the Approved Grade Plan. (c) CONTRACTOR-DESIGNED GRADE. Where is the designer of the grade and drainage plan (as indicated in the scope of work), warrants that: (i) the design shall direct surface water away from all structures on the Project Site; (ii) there shall be no ponding of water within 24 hours following a one-inch (1") rainfall event on any turf or planting area; and (iii) positive drainage of at least 2% grade away from all foundation walls and hardscape edges shall be achieved. 's liability for drainage defects under this section is limited to the cost of re-grading the affected area to conform to the warranted drainage standards. (d) NEIGHBOR NOTIFICATION RECOMMENDATION. For grading or drainage work within feet of any property line, recommends that Owner notify adjacent landowners of the proposed grade change before work commences. is not responsible for coordinating, documenting, or obtaining such notifications, and is not liable for neighbor claims arising from drainage alteration that: (i) conforms to the Approved Grade Plan; and (ii) does not direct an unreasonable volume of artificial surface flow onto the adjacent property. If neighbor consent or a drainage easement is required by applicable law or local ordinance before work may proceed, obtaining such consent or easement is Owner's obligation. (e) IRRIGATION OVER-SPRAY. shall design and install all irrigation systems to minimize over-spray onto structures, hardscape, public sidewalks, streets, and adjacent properties. Owner shall not modify irrigation run times or arc settings installed by in a manner that causes over-spray onto neighboring property. Owner indemnifies against any claim by a third party arising from irrigation over-spray caused by Owner's post-installation modification of the irrigation system. (f) WINTERIZATION AND FREEZE DAMAGE. is not liable for freeze damage to any irrigation system component — including backflow preventers, pressure regulators, mainlines, lateral lines, valves, or heads — if Owner did not engage (or another licensed irrigation contractor) to perform a seasonal winterization blow-out prior to the first hard freeze. Winterization is a separate service. recommends winterization scheduling based on USDA Plant Hardiness Zone data: Zone , recommended winterization window: . Owner may schedule winterization by contacting at .

10. Landscape Design IP and Portfolio Photography Rights

LANDSCAPE DESIGN — INTELLECTUAL PROPERTY AND PORTFOLIO RIGHTS (a) COPYRIGHTABILITY OF LANDSCAPE DESIGNS. The parties acknowledge that original landscape designs may constitute protectable creative works under the Copyright Act (17 U.S.C. § 101 et seq.), including as pictorial, graphic, or sculptural works or, where the design constitutes an expression of a three-dimensional arrangement intended for construction, potentially as an architectural work under 17 U.S.C. § 102(a)(8). Nothing in this Contract shall be construed to waive any copyright that may exist in an original design. (b) DEFAULT OWNERSHIP — DESIGNER RETAINS COPYRIGHT. Unless the parties have executed a separate written copyright assignment or work-for-hire agreement, all landscape design documents, drawings, plans, renderings, plant schedules, and planting diagrams prepared by under this Contract are and remain the property and copyright of . Owner receives a limited, non-exclusive, non-transferable license to: (i) build the design once on the Project Site specified in this Contract; and (ii) retain a copy of the design documents for Owner's ongoing maintenance reference. The license does not authorize Owner to reproduce, adapt, or share the design for use on any other property. (c) WORK-FOR-HIRE / ASSIGNMENT ELECTION. If Owner has paid a separate design fee in the amount of $ and the parties have elected 'Work-for-Hire' on the signature page of this Contract, then the landscape design created specifically for this project is a work made for hire under 17 U.S.C. § 101, or to the extent it does not qualify as a work made for hire by operation of law, hereby assigns all right, title, and interest in the design to Owner. In that event, retains no continuing right to build the design for any other client without Owner's written consent, but retains the portfolio rights described in section (d). (d) PORTFOLIO PHOTOGRAPHY LICENSE. Regardless of design ownership, retains the right to photograph, video, and otherwise document the completed landscape installation on the Project Site for 's portfolio, social media, website, trade publications, award submissions, and other marketing purposes. The following conditions apply to 's exercise of this license: (i) may not publish Owner's street address, full property address, or any information that identifies the location of the property without Owner's prior written consent; (ii) If any person is identifiable in portfolio imagery, shall obtain a separate release from that person before publication, or shall blur or otherwise obscure identifying features; (iii) Owner may revoke this portfolio license upon thirty (30) days' written notice to ; upon receipt of timely notice, shall remove Owner's property imagery from active marketing channels within a reasonable period not to exceed sixty (60) days, but is not required to retrieve materials already distributed in print; (iv) For properties visible from a public place, Owner acknowledges that 17 U.S.C. § 120(a) permits third parties to photograph the constructed landscape from public vantage points, and is not obligated to prevent such photography. (e) PLANT MATERIAL SPECIFICATIONS — CONFIDENTIAL KNOW-HOW. The plant schedules, supplier relationships, installation methods, soil amendment formulas, and other technical specifications developed by for this project constitute 's confidential commercial know-how and proprietary information ('Design Know-How'). Owner receives a copy of the plant schedule for Owner's ongoing maintenance reference only. Owner shall not: (i) share the plant schedule, specifications, or supplier information with any competing landscaping contractor; or (ii) use the Design Know-How as a basis for soliciting bids from competing contractors to replicate the design on any other property. This restriction does not prevent Owner from sharing the plant schedule with a future contractor solely for maintenance and replacement purposes on the same Project Site. (f) DESIGN-BUILD WARRANTY. Where is performing both design and installation, warrants that the installed landscape substantially conforms to the approved design documents. Deviation from approved design documents must be approved by Owner in writing before installation.

ContractMaker is a document tool, not legal advice. Review every document, and consult a qualified lawyer for important or high-value agreements. See our Terms.

A Fee Proposal Landscapers Send with Confidence

Landscaping bids cover a wide range: design and installation, seasonal maintenance, irrigation, hardscaping, and tree work. A generic proposal template forces you to cut half the sections or explain what does not apply. ContractMaker builds a proposal around your actual scope, with a project overview, itemized approach, and pricing options laid out so the client can say yes quickly.

Submit it the same day you do the site visit, while the project is fresh in the client's mind. A formatted, branded document gives your bid a professional edge over a hand-scribbled quote or a plain email thread.

What Your Landscape Fee Proposal Covers

Each section moves the client from interested to ready to hire you.

  • Your company name, client name, property address, and proposal date
  • Project overview: what the property needs and the goal of the work
  • Scope of work: planting, grading, irrigation, hardscaping, cleanup, or maintenance plan
  • Itemized pricing or tiered options (base scope, enhanced scope)
  • Estimated timeline and start date
  • Valid-until date so the client knows the pricing window
  • Next step: how the client accepts and what happens after they do

See your document before you send it

Fill the fields on the left and the full agreement builds on the right in real time. Read every clause, change any answer, and download a clean PDF when it looks right.

Customize any clause without legal training

A vetted base template handles the structure, so you are never starting from a blank page.

Change the scope, the payment schedule, or the terms by editing plain fields, not legalese.

The tool fills deterministic blanks and never invents clauses, so the document stays sound.

  • Plain-language fields instead of legal jargon
  • Deposit, milestone, or net-30 payment terms
  • Add scope, deliverables, and revision limits
  • Set who owns the work once it is paid for

One tool for every client document you send

ContractMaker covers the documents independent professionals send most:

  • Service agreements and freelance contracts
  • Project proposals and statements of work
  • Retainer agreements for ongoing work
  • Mutual NDAs and confidentiality terms
  • Change orders and deposit terms
  • Model, talent, and property releases

A document tool, not a law firm

Good client paperwork should not need a lawyer on call or an hour of your day.

ContractMaker gives you a clean, vetted document in about 90 seconds, built for the work you actually do.

Every document saved and ready to reuseComing soon

Nothing you create gets lost, since each document is saved to your account.

Reopen a past agreement, duplicate it for a new client, and change only what is different.

Your business details and favorite clauses are remembered for next time.

  • A library of every contract and proposal you make *
  • Duplicate and reuse in seconds for the next client *
  • Saved business profile and reusable clause libraries *
  • Branded documents with your name and logo

* In development, coming soon. Today you can fill the form and download your document.

Send, sign, and store in one placeComing soon

Take the document from draft to signed without leaving ContractMaker:

  • Download a clean PDF or copy the text
  • Collect a legally binding e-signature online *
  • Track when a client opens and signs *
  • Keep every signed copy in one client portal *

* In development, coming soon. Today you can download a clean PDF or copy the text.

Your next contract is one form away

Stop rewriting the same agreement for every client. Fill a few fields, download a polished document, and send it today. Free to start, no signup required.

Create yours free

Frequently asked questions

Is a landscape fee proposal legally binding?

A proposal is a pre-sale document, not a signed contract. Once the client accepts and both parties sign, it becomes a binding agreement. For larger projects, ContractMaker also offers a service agreement template to formalize the work after the proposal is accepted.

Should I include material costs in my landscape proposal?

Including materials in your pricing is standard practice. You can either bundle labor and materials into a single line item per task or separate them so the client sees the breakdown. Either way, the proposal states the total clearly so there are no surprises at invoicing.

What if the project scope changes after the client accepts?

The accepted proposal documents what was agreed. Any additions, such as a patio extension or extra planting areas, should be addressed in a change order or a new scope document before the extra work starts.

Is the document ready to send?

Yes. You get a clean, formatted document you can download, print, and send right away. No watermark, no signup.

Do I need a lawyer?

ContractMaker is a document tool, not legal advice. The base templates are vetted and openly licensed, but for high-stakes or unusual situations you should have a lawyer review your final document.

Is it really free?

Yes. Every document is free to generate and download, with no watermark and no signup. Fill the fields, download the file, and send it.

Can I edit the wording?

You control every field, so the scope, payment terms, and clauses always match how you work.